Booking conditions…

Motorcycle Tour Terms and Conditions

TOUR BOOKING FORM
By completing an on-line reservation/booking and accepting these terms and conditions, or by signing and posting/faxing a booking form, you accept these Terms and Conditions as a binding contract between BMWmotohire on behalf of yourself and your passenger(s), the participant(s) or customer(s). BMWmotohire cannot accept your booking without a signed booking form, or a completed online reservation. A written/emailed confirmation returned by BMWmotohire means BMWmotohire has accepted your booking.

RELEASE / WAIVER
On behalf of yourself and your passenger(s) will be required to sign a waiver form at the start of the tour accepting that motorcycling can incur risks and that you accept these risks by your participation on the tour.

PAYMENT, RESERVATION AND DEPOSIT
Upon booking and confirmation that your requested tour dates are available, we charge a non-refundable 20% deposit of the tour price for you and your passengers. This deposit secures your places. We cannot guarantee any tour reservation until your deposit has been received. The balance of the tour price is due 2 months before the tour start date.

EMAIL ADDRESS
It is vital to enter your valid email address on the booking form. We correspond by email. Once your booking form has been received and your deposit processed, we notify you by email that your place has been confirmed and we'll also email you all of the information that you'll require for your tour.

AGENTS AND REPRESENTATIVES
Our agents and representatives are not a party to this contract, nor are they responsible or liable for failure to provide any service as may be described in our literature pertaining to the contract.

MOTORCYCLE RENTAL/SAFETY DEPOSIT
When not using your own motorcycle, we supply a motorcycle as part of the tour package. We give a BMW R 1200 GS, BMW R 1200 GS Adventure or BMW F 800/650 GS. Our bikes have luggage cases, and some have top-boxes and backrests. . A safety deposit has to be paid at the start of the tour, which equates to 1500€. This can be paid by credit card, debit card or cash. This safety deposit is equal to the amount of the insurance excess/deductible of the vehicle insurance. This safety deposit will be refunded upon return of the undamaged motorcycle at the end of the tour. In the event the rider damages the motorcycle during a tour and it becomes unrideable, then the rider may have to finish the tour in the support vehicle. We cannot guarantee we will always be able to fix the motorcycle during the tour.

YOUR OWN MOTORCYCLE
When supplying your own motorcycle for use on the tour, no motorcycle insurance is provided by BMWmotohire, and no insurance or safety deposit is required by us. You must also pay for your own fuel. All other services of the tour and back-up are include

YOUR TOUR INCLUDES
The use of an fully insured bike (if using one of our motorcycles), all fuel, a back-up support vehicle (if less then 4 tour participants and on some local excursions this does not follow us), lead and support guides (on some local excursions and on tours with small numbers we only have one guide), hotel accommodation in double or twin rooms, or single rooms where a single supplement applies, breakfasts, lunch whilst on route, evening meals whilst on tour (on some rest days we do not have a group meal), all parking fees, guide fees, all local taxes, ferry fees, local entrance and excursion fees, visas and immigration fees if required, and all toll roads and bridges.

YOUR TOUR DOES NOT INCLUDE
Your personal spending money, drinks, personal travel insurance and your flight(s) to and from the tour start/end locations, plus any items not mentioned above as included.

LUGGAGE
We carry one soft bag of luggage for each tour participant in the support vehicle. Items of an immediate or personal nature such as passport, money, camera, suntan lotion, beach or daywear etc should be carried in the motorcycles panniers. BMWmotohire assumes no responsibility for any loss, damage or delay in delivering baggage to tour participants. Any loss, damage or delay of luggage carried by BMWmotohire should be insured under the customers own travel insurance policy.

CANCELLATION AND REFUNDS
If you cancel your tour until 2 months before the start, you will loose your deposit. Within 2 months before the tour start, you will loose the full payment of the tour. 

CHANGING RIDERS AND PASSENGER NAMES
You may make one change to the passenger or pillion without charge. Further changes to passenger or pillion names will incur an administration charge of 100€ per name change. You may assign your tour to another rider at any time up to 1 calendar month before the start of the tour.  

MINIMUM TOUR PARTICIPANTS AND CANCELLATION
BMWmotohire reserves the right to cancel a tour up to 30 days prior to tour start if an insufficient number of tour participants have booked  by that time. In this case, the customers will be notified forthwith. BMWmotohire will offer an alternative tour or date. If customers do not accept an alternative tour or date then BMWmotohire will refund their deposit in full. BMWmotohire is not liable for any additional costs or losses that may be incurred by the tour participant due to the tour cancellation. This includes, but is not limited to, any extra hotel reservations or car rentals, or the cost of non-refundable airline tickets. Situations may arise which, in our opinion, make it necessary for us to cancel, advance or postpone a scheduled tour, change itineraries or make substitutions regarding hotels, cities, tour guides and other travel arrangements. This may be due to several reasons, not limited to but including, war, adverse weather conditions, riots and or matters concerning participants safety, operational circumstances such as bike theft, or damage caused by fire. In these events, we do not assume responsibility or liability for any resulting losses, expenses or inconvenience. BMWmotohire are not required to make refunds once the tour commences regardless of the reason for participants being unable to complete the tour

FORCE MAJEURE
Means any unusual and unforeseeable circumstances beyond our normal control, which the consequences of could not have been avoided even when exercising all due care. Such circumstances or events include, but are not limited to, war, or threat of war, riot, civil unrest, industrial disputes or strikes, unavoidable technical problems with transport, closure or congestion of airports, terrorist activity, natural disasters, industrial disasters, fire, theft, flooding and adverse weather conditions. In the event of any of the above refunds or compensation payments cannot be made.

RIDERS OBLIGATIONS
The rider/hirer agrees NOT TO: 
a) Allow any other person than the authorized persons named in the booking form to use the motorcycle.
b) Allow such authorised persons to drive the motorcycle if you or they are banned from driving or if you or they do not possess a valid driver's license or are incapable of driving. 
c) Drive the motorcycle if he/she himself/herself is banned from driving or if he/she does not possess a valid driver's license. 
d) Use the motorcycle in a condition unsuitable for driving. 
e) Use the motorcycle for any commercial or non-general touring purposes. 
f ) Use the motorcycle if not supervised or under guidance of BMWmotohire staff 
g) Use the motorcycle off-road unless supervised or under the guidance of BMWmotohire staff.  
h) Use the motorbike as security or sell the motorcycle or dispose of the motorcycle or its parts, equipment, accessories and documents in any way that could infringe the rights of ownership of the rightful owner of the motorcycle. 
i) Park the motorcycle on the road during the night, or in a dangerous position during the day. 
j) Use the motorcycle for any trips not authorized, or any trips away from the touring group, or any trips out of the country of hire without the express agreement of BMWmotohire staff in writing.

RIDING SAFELY, LOCAL TRAFFIC LAWS AND GROUP TRAVEL REGULATIONS
If the rider does not comply with local traffic laws or the requirements for group travel as stipulated by BMWmotohire staff, the contract may be canceled and the rental motorcycle withdrawn. If BMWmotohire staff think any rider is driving in a way that can harm the rider, passenger or any other tour participants or bystanders then they reserve the right to caution the rider and/or cancel the contract and secure the rental motorcycle. If the customer is using their own bike then in these circumstances to protect the other tour members we may exclude the offending rider from the tour and withdraw all guiding, backup and tour services from them. Any fines or prosecutions will be the responsibility of the offending party. Your safety is of the utmost importanc

PHOTO AND VIDEO MATERIAL
Any photos and film/videos taken by BMWmotohire whilst on tour remain the copyright of BMWmotohire. You also agree that we may use this material for any purpose, including our newsletter, or in advertising and marketing material, including images in which individual tour members can be recognized.

PASSPORT, VISA, DRIVING AND HEALTH REGULATIONS
The customer is responsible for complying with above regulations and any consequences resulting from non-compliance. You and your passenger(s) need a passport that covers you in the countries you are traveling too. Please check with the relevant embassy, but a standard UK, EC, US, Australian etc passport is fine for all the countries we visit. Your passport should expire at least 6 months after your trip finishes. Please also bring your travel insurance documents. For riders please also bring your full motorbike license. An International Drivers Permit is also recommended, obtainable from the Post Office or the AA.

For riders using their own motorbikes please bring your logbook (V5), insurance and valid green insurance card. If you have any difficulties in obtaining a green card please let us know, as we will be able to assist. In many cases it is possible to purchase local insurance at each countries borders.

Please consult your doctor for up to the minute advice on any health precautions, jabs and boosters you may require.

OUR RESPONSIBILITY
We are responsible for providing the services listed in the tour brochure and our website, where it is within our control. We carefully select and regularly monitor our contractors, such as hotels and restaurants. BMWmotohire is responsible for carefully planning all travel and tour preparations. BMWmotohire is not responsible or liable for any accidents. We reserve the right without prior notice to withdraw any part or all of a tour, and to make such changes as may be necessary. Furthermore, it is agreed by you that the owners, operators and agents of this tour including BMWmotohire are not the guardians of any customers safety and they, individually or collectively, cannot be held liable in any way for any occurrence in connection with the operation or the customers participation in connection with the tour, which might result in illness, injury, death or other damage to the customer, his property, or his family, heirs, or assigns. The liability of BMWmotohire as the tour operator is limited to a total of two times the tour price irrespective of the title/claim.

CHANGES TO TOUR SCHEDULE
BMWmotohire reserves the right to amend the tour schedule. This may be due to several reasons, not limited to but including, war, adverse weather conditions, riots and or matters concerning participants safety, operational circumstances such as bike theft or damage caused by fire. In these circumstances the itinerary such as the tour routing, attractions and hotels may need to be adjusted accordingly. This may also mean a tour finishing earlier or later than planned. BMWmotohire is not liable for any additional costs or losses that may be incurred by the tour participant due to the tours change of schedule. This includes, but is not limited to, any extra hotel reservations or car rentals, or the cost of non-refundable airline tickets. Situations may arise which, in our opinion, make it necessary for us to alter the normal schedule of the tour, change itineraries or make substitutions regarding hotels, cities, tour guides and other travel arrangements. We advise that your travel insurance covers holiday curtailment.

WEATHER CONDITIONS
BMWmotohire usually enjoys pleasant weather during its tours. Weather conditions can be unpredictable, and can change quickly and significantly. BMWmotohire cannot be made liable for unpleasant or unsuitable weather conditions and no refunds are made for such conditions.

INSURANCE
BMWmotohire recommends that you take out adequate travel insurance, including cover for medical treatment, accidents and repatriation, and holiday cancellation and curtailment.

VERBAL CHANGES
of contract are not valid unless confirmed in writing by BMWmotohire.

PRINTING, TYPING AND CALCULATION ERRORS AND OMISSIONS
BMWmotohire reserve the right to correct any printing or typing errors, omissions or calculation mistakes at any time.

COMPLAINTS AND JURISDICTION
Should a participant feel that the organisers have not met its obligations it should first be brought to the attention of the accompanying leading tour guide. If however, the participant is not completely satisfied, any further comments should be put in writing, within 14 days of your return, specifying the tour identity and dates, and nature of the complaint to mark@BMWmotohire.com . This e-mail address is being protected from spambots, you need JavaScript enabled to view it where your complaint will be investigated, and responded to in the first instance within 14 days by email. The country of Jurisdiction shall be Spain